MATERIAL
FOR the CHAIRMAN

CHAIRMANS MANUAL -     So check online to see if an updated version exists.   The version here was published 1/20/2017.   This is the first "read" to understand VOD/PP programs & the logistics involved..
--->    It is also important to monthly check the VOD/PP/TA Monthly Committee Reports on Department Website.
          Although their website is NOT the Official Communications site, committee reports are not on FaceBook.
          http://www.vfwdeptpacific.org/index.php/committee-reports

TEACHERS AWARD MANUAL  This version was downloaded from National in November 2018.  It does not have date.   The entry form is shown here, but also can be printed from the link below under School Briefing.

The work involved is spread out over the year - and many actions have "cutoff" dates - attention to detail!

Time line of programs:
--  January - Department announces winners in VOD/PP/TA for Department - announcement may be in the Typhoon, their FaceBook page, or their website, or via Email.  
--  January - Post Chairman notifies schools of results and relative placement of our entries if available from Dept.
--  February - National Announces winners in VOD/PP and posts result on National website.  
--  February - National Announces winners in the TA program and posts results on website AND notifies winners directly.
--  February - Chairman notifies schools of results from National.  National normally posts all Department/State winning entries - this link is provided to the schools.
--  March 1 -  all items for Jr. High awards ceremony must be in the hands of the post representative attending.
--  March  - Post elections and VOD/PP/TA Chairman appointed
--  March -  Jr. High School has awards ceremony, date varies - Chairman or post representative to attend.
--  March/April  -  Post votes on which programs are to be supported in the coming Fall  - VOD/PP/TA
--  April -  Funds budgeted for supported programs voted on.  Any LOT purchases must be decided upon prior to vote.  Budget may be tiered - i.e. amount if a lot purchase is made, amount if no lot purchase is made.
--  May  - post determines amount of stipend from Department  if any (this would show up as a surplus in reserve fund that can be used the following year)
--  May - Suggested gift list and costs submitted to membership for supported programs
--  May-June  -  Gift selection for programs supported voted on
--  June-December - Chairman orders gifts as appropriate, orders certificates and adds winners name and school,  prints name on red envelopes, orders certificate holders
--  June - High School has awards ceremony, date varies - Chairman or post representative to attend.  All items for  High School  awards ceremony must be in the hands of the post representative attending by June 1. 
--  June - Teachers Awards ceremonies, if supported - Chairman or post representative to attend.  All items for the  Teachers Awards ceremony must be in the hands of the post representative attending.
--  August-September - National announces topics for VOD/PP
--  August-September - Chairman Briefs Jr High and High School on VOD/PP programs with deadlines - provides entry forms, guidelines of submissions, and rules, 
--  August-September - Chairman Briefs Teachers/Principles of Elementary, Jr High, and High School on Teachers Award  with deadlines and provides entry forms and rules
--  October 31 - all entries from VOD/PP/TA to be filed with Post.
--  November 15 - District judging completed and filed with Department - date varies
--  December 15 - Department Judging completed - date varies

All entry forms originals,  copies of department filings,  photos, and entries to be maintained by Chairman and entries made available to membership upon request - or posted on official communications media ..

I have converted the filing documents to a word format to make it easy to fill in and file.  Page 1  Page 2  Page 3  using M/S Word or OpenOffice

REPORT PACKAGE VOD/PP   These are the documents required for reporting entries to Department.  Please check when and where all documents are to be filed.   In 2018, it was changed to emailing everything to the Department Chairman.  A new chairman may change this.  Maintain a Copy!   

VOD SCHOOL BRIEFING  This is not a required document from Department or National, but IS important, and the best method to inform the teachers of the schedules.   The current contacts at Morrison are listed here.  Please keep the contact list updated for future reference.

PP SCHOOL BRIEFING  This is not a required document from Department or National, but IS important, and the best method to inform the teachers of the schedules.

TA SCHOOL BRIEFING  This is not a required document from Department or National, but IS important, and the best method to inform the teachers of the schedules.

VOD/PP ENTRY FORM - SAMPLE - This is a sample only,  you must download the forms  from VFW.ORG each year when the programs are announced by National.   They are not on their website until fall semester is about to start..

ARTICLE FROM THE TYPHOON  - Older article from a past Department chairman -  has lots of info!

NOVEMBER  2018 UPDATE ON DEADLINES!!!   IMPORTANT!!   This method of filing and judging may change with the next department chairman - make sure you stay updated.   For us, being able to file via email is an advantage.  Otherwise, our entries must be hand-carried, or mailed to an APO address.

As a note:  this year - the Department Chairman decided to change filing dates and how to file  - and published his changes in the Department's October Committee Report.  Keep in mind the Committee Reports are accessed from their Website and not from their stated OFFICIAL COMMUNICATIONS channel - Facebook.    No notifications to posts!    The committee report  was published at the end of October!    Filing date for district was changed to Nov. 14 and submissions to be done by Email  (the later a good change) - and district must retain originals.  This change was done after the filing dates were initially published in September.   Also, district does not publish which committees meet or when.  Confusing!  So it takes a little work!.  I suggest when you look to see if a new report from the VOD chairman is there, you check out the other committees as well - there might be something important of which we should be aware.  I like the change to be able to file by email - that is an improvement that I hope will continue for the future.  

Please remember, this site/disk contains the history of past winners and submissions.

The Teacher's Award program takes a lot more work than the VOD/PP programs!   ALL the teachers at the school's need to be informed on the availability of the program and how a teacher is nominated!  The students also should be involved, because their parents can nominate a teacher as well.   Post 727 did run the Teacher's Award program for a  few years when the post had 100% membership and qualified for All American - which they achieved.   And to obtain a Nominee was a much simpler process then as well.  While Post 9957 is enjoying a 100% membership, it is advantageous to run this program.   I will attempt to get the ball rolling at the student award ceremonies in spring of 2019.  Some teachers have been informed and I have requested they spread the word.  They anticipate entries for 2019.

 
Just in case you haven't gotten the picture yet, running these programs involves  lots time and effort by the chairman AND the post must stay involved by timely voting on budgets, gift packages,  etc. -  it requires maintaining contact with Department and fostering a good relationship with the school(s).    There are a few busy times - mostly for the Chairman, the Post's support by participating and responding in a timely manner makes it a little easier for the chairman!    When national announces winners, they post the winning entries online for a short period - the post chairman must stay abreast of these announcements and inform the school of those that are relevant.   For 2018, the two department winners were posted on their website.  Hopefully the practice of posting District winners as well as the Department winners will become standard practice.    The school was notified where to find these postings.

It is also important to stay in contact with the Department Chairman.  Last year (2017), the Department chairman   vacated  his position mid-term and returned to the states without notification of the change to anyone but the department commander.  And the department commander did not notify Posts of the change!  It MAY have been posted on their website or facebook page - but I didn't see it!!!!    Staying in contact with the chairman and department  is essential!   And part of the reason I put together this help web-site.   Should be of use if I am unable  to continue administering these programs.

 

 

 

So here are some examples of the paper work needed - all linked from above.   The briefing report isn't in the VFW manual, but logically the best method to inform the school(s).    These briefs would include the Teachers Award info and be sent to the school principles of the participating schools - being that we are currently working with only one school and utilize school resources to evaluate the entries, these briefs are sent to the teachers involved in the process.  (We did not include information on a Teachers Award for the past three years.)     A blank entry form for each program is also forwarded to the teachers - they can duplicate as needed.   Participation reports are also needed and links exist above. and are included in the Chairperson's Manual.   When the entries are sent back to the post, the entry forms are signed by the chairman before forwarding to  Department.      Here is a sample entry form.   Naturally, the entry forms change each year because the topic changes each year

 

_August 8, 2017

PATRIOT’S PEN

2017 – 2018

B R I E F I N G

 

· THEME –

" America's gift to my generation "

· SCHEDULE –

SEE UPDATE.  FILING DATES CHANGED NOV. 3

1. Brief students at start of school in fall.

2. Student entry Deadline: October 31, 2017.

3. Judging at School prior to Thanksgiving.

4. Turned into VFW in Taiwan by November 21, 2017 first place winner with proper forms and picture

5. December 15, Completion of District Judging

6. January 10, Completion of Department Judging

7. January 31, Department reports to National

· AWARDS –

1ST Place: NT$6,500, Certificate

2nd Place: NT$3,000, Certificate

3rd Place: NT$2,000, Certificate

· DEPARTMENT AWARDS –

US$500 first place in Department competition.

· NATIONAL AWARDS –

Refer to Patriot’s Pen broacher for information.

 

NOTE: TEL: 04 2472-7202 CONTEST information or go to www.vfw.org … at the top ribbon go to "Community", click on Patriot's Pen 2017-18 Entry Form and Brochure *YOUTH & EDUCATION, then go to PATRIOT’S PEN. To get student information click on and PATRIOT’S PEN will open up…then click on "Access the Patriot's Pen 2017-18 entry form and brochure" and you will find the student information form that is fallible.

LOCAL CONTACT:

Ted Steppe

Tel: 092-226-21602

EMAIL: ted_steppe@hotmail.com

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_August 8, 2017

VOICE OF DEMOCRACY

2017 ~ 2018

B R I E F I N G

SCHEDULE –

This schedule was changed Nov 2 to the new deadline of Nov 14 as directed via Email from Department!!  TWS

1. Brief students at start of school in fall.

2. Student entry Deadline: October 31, 2017.

3. Judging at School prior to Thanksgiving.

4. Turned into VFW in Taiwan by ( was November 21) November 14, 2017 first place winner with proper forms and picture

5.  Emailed to Dapartment by November 30, 2018

6. December 15, Completion of District Judging

7. January 10, Completion of Department Judging

8. January 31, Department reports to National

AWARDS –

1ST Place: NT$6,500, Certificate

2nd Place: NT$3,000, Certificate

3rd Place: NT$2,000, Certificate

DEPARTMENT AWARDS –

$500 US saving bond to first place in Department competition.

NATIONAL AWARDS –

$30,000 Scholarship ~ Refer to Voice of Democracy broacher for information and VFW web site.

MORE INFO – CONTEST information go to www.vfw.org … at the top ribbon go to "Community", click on Youth & Education, then go to VOICE OF DEMOCRACY. To get student information, click on*Learn more". Then click on " Voice of Democracy 2017-18 entry form and brochure". You will find the student information form.

 

LOCAL CONTACT:

Ted Steppe

TEL: 092-226-2160

EMAIL: ted_steppe@hotmail.com

 

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copied from the Typhoon and was for 2017 -  This was put out in 2017 by Don Monniger,  chairman..

-From the Voice of Democracy / Patriot’s Pen / Teacher’s Award Chairman:


Commander, District and Post Commanders, Voice of Democracy (VOD), Patriots Pen (PP), Teacher Award’s (TA) Chairman and Comrades:


 

Hopefully all District / Post VOD / PP / Teacher’s Award Chairmen have begun making contacts with students and teachers for this year’s VOD / PP / Teacher’s Awards nominations. For those that have not, the themes to this year’s contest are:

Voice of Democracy: “American History: Our Hope for the Future”

Go to – www.vfw.org/community/youth-and-education/youth-scholarships. Read the information and then click on the links.

WHO CAN ENTER:

The Voice of Democracy Program is open to students in grades 9-12 (on the October 31, 2017 deadline), who are enrolled in a public, private or parochial high school or home study program in the United States and its territories. Students can still apply even if their school does not support the program by working with the nearest VFW Post.

HOW TO ENTER:

Download the Voice of Democracy entry form and brochure to submit your essay to your local VFW Post. Students should record their reading of the draft to an audio CD or flash drive. The recording can be no shorter than three minutes and no longer than five minutes (plus or minus five seconds). Entries begin at the Post level. Once the student creates their essay and completes burning the audio version to an audio CD/flash drive, they can submit their typed version, CD/flash drive and the Voice of Democracy entry form to their participating VFW Post by the 31 October 2017 deadline.

Remember: CASSETTE tapes are not permitted.

Deadline to the Post is 31 October 2017. To Department by 30 November 2017.  

Patriot's Pen: “America's Gift to My Generation”

Go to – www.vfw.org/community/youth-and-education/youth-scholarships Read the information and then click on the links.

WHO CAN ENTER:

The Patriot's Pen program is open to students in grades 6-8 (on the 31 October 2017 deadline), who are enrolled in a public, private or parochial school or home study program in the United States and its territories. Students can still apply even if their school does not support the program by working with the nearest VFW Post.

HOW TO ENTER:

Download and complete the Patriot's Pen entry form and brochure. Essays must be no less than 300 words and cannot exceed 400 words. They should be submitted to their participating VFW Post, along with the completed Patriot's Pen entry form no later than the October 31, 2017 deadline. Students can ask a teacher or youth group leader to supervise their progress in the competition.

Deadline to the Post is 31 October 2017. To Department by 30 November 2017.

Teacher’s Award:

Go to www.vfw.org/community/youth-and-education/teacher-of-the-year Read the information and then click on the links.

WHO SHOULD YOU NOMINATE?

Teachers who promote civic responsibility, flag etiquette and patriotism are prime candidates for the award. If you know a teacher who plans field trips to city hall, organizes community volunteer projects or invites local veterans to speak in class, anything to help students develop a better understanding of democratic values and beliefs, this award is for them.

HOW DO I SUBMIT A NOMINATION?

Step 1: In 350 words or less, describe why you feel your nominee is deserving of the award. Be sure to describe the teacher's innovative teaching and resource development methods, as well as his or her dedication to education.

Step 2: Download and complete the Smart/Maher VFW National Citizenship Education Teacher Award nomination form.

Step 3: Submit the nomination form along with your explanation to your local participating VFW Post by 31 October 2017.

Note: Nominations can be submitted by fellow teachers, supervisors or other interested individuals. Nominations submitted by relatives or self are not eligible.

HOW THE CONTEST WORKS:

Based on the nominees submitted, VFW's local chapters - called Posts - will recognize one outstanding teacher in grades K-5, 6-8 and 9-12. Posts then submit their winning names to their District-level judging. From there, the selected winners are forwarded to the Department-level (state-level). Once they are judged on a state level, the winners are passed along to VFW National Headquarters for consideration in the national awards contest.

Deadline to the Post is 31 October 2017. To Department by 30 November 2017.

I have high hopes and expectations for this year’s VOD / PP / Teacher’s Award Program. I’m counting on each District / Post to promote the program with the hopes of having our best results for this year’s selection for the Department of the Pacific Areas.

District Commanders Request you send me the name of your VOD / PP / Teacher’s Award Point of contact, including an email address that they answer quickly.

NOTE: If your Posts or Districts do not have any entries you can still help by donating funds to other Posts or Districts that do have entries.


 

Yours in comradeship and service,

Ron Monninger

Ronmonninger2016@gmail.com

VOD / PP / Teacher’s Award Chairman

Department of Pacific Areas

NOTE:  RON MONNIGER IS NO LONGER THE CHAIRPERSON

DON KELLY  -  vodppdpa@vfwdeptpacific.org is the chairman for 2018-19.


 

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November 22, 2018

SMART/MAHER TEACHER AWARD 

2019

B R I E F I N G

VFW National Citizenship Education Teacher Award  Program

This program recognizes outstanding Teachers in Elementary, Jr. High, and Senior High School.   Teachers are nominated by fellow teachers, supervisors, or interested individuals (such as parents).   Nominating individual should submit in 350 words or less why this teacher should be selected with Entry Form (see page 3), and a Photo of teacher nominated to local VFW contact provided below.   (Editor's Note:  Teacher must be a U.S. citizen or U.S. green card holder with a Social Security number.)

SCHEDULE –

1.  Brief School Principals and teachers prior to or at start of school in fall (briefing can be done in the spring at school award ceremonies).

2.  Provide Entry forms to Schools participating.

3.  Nominated Teacher entry form submitted to post by Oct. 31.

4.  Judging completed by post prior to Thanksgiving

5.  Post winners to be notified by December 5.

6.  Winners from each school to be submitted to Department by (date TBA) complete with proper forms* and pictures.

7.  January 10, Completion of Department Judging

8.  January 31, Department reports to National

Post/District AWARDS –

-  National Citizenship Award Certificate

-  To be determined

NATIONAL AWARDS –
                  1.  $1,000 award **
                  2.  $1,000 award to each winning teacher’s school
                  3.  Plaque for the school
                  4.  Plaque for the teacher
                  5.  All expense paid trip to attend the VFW National Convention.  **

6.    Top ten high school teachers invitation to attend a summer Graduate Seminar at Freedoms Foundation in Pennsylvania

 

MORE INFO –   CONTEST information go to www.vfw.org  … at the top ribbon go to “Community”, click on Youth & Education, then go to TEACHER AWARD. 

 
*  Winning teachers from each school will be notified to provide Post with the following information to be submitted to VFW National.

1.    One page resume from teacher.

2.    Up to five pages of documentation of their teaching experience (references, news articles, publications, etc.) from teacher

3.    Head and shoulder photo

 **   A 1099-MISC will be received by teacher

 Please note:  the nominated teacher must be a U.S. citizen or U.S. green card holder and have a Social Security number.

LOCAL CONTACT:

Ted Steppe                                              

TEL: 092-226-2160

EMAIL:  ted_steppe@hotmail.com

                                 2017 Teacher Award entry form.